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University Rules and SAPs

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Rules and SAPs

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A Division of the Texas A&M University
Office of Risk, Ethics and Compliance

  • System Policies & Regulations
  • University Rules & SAPs
  • IT Security Control Catalog
  • Student Rules
  • Business Practices
    • Human Resources – Employee Relations Guidance
  • Contact Us
  • 01 Governance
  • 02 Organization of System
  • 03 Statements of Mission and Objectives
  • 07 Ethics, Conflict of Interest
  • 08 Civil Right Protections and Compliance
  • 09 Litigation and Administration
  • 11 Centers, Degrees and Programs
  • 12 Faculty
  • 13 Students
  • 15 Research Programs
  • 16 HIPAA Compliance
  • 17 Intellectual Property
  • 18 Athletics
  • 21 General Finance
  • 22 Asset Management
  • 23 Debt Management
  • 24 Risk Management
  • 25 Expenditure of Funds
  • 26 Tuition and Fees
  • 27 Financial Planning and Budgeting
  • 28 Auxiliary Enterprise, Privatization, etc.
  • 29 Information Resources
  • 31 Compensation and Benefits
  • 32 Employee Relations
  • 33 Employment, Standards of Conduct
  • 34 Safety of Employees and Students
  • 41 Real Estate Management
  • 51 Facilities Planning and Construction
  • 60 Relationships with Financial Support Organizations
  • 61 Information and Communications

01 Governance

  • (SAP) 01.01.01.M0.01 Development and Approval of Texas A&M University Rules and SAPs
  • (SAP) 01.03.99.M0.01 Incremental Pay and Appointment Status for Administrators with Faculty Appointments

02 Organization of System

03 Statements of Mission and Objectives

  • (SAP) 03.01.01.M0.01 Enterprise Risk Management
  • (SAP) 03.02.99.M0.01 Creation and Review for Interdisciplinary Degree Programs
  • (SAP) 03.02.99.M0.02 Changes in Academic Administrative Structure

07 Ethics, Conflict of Interest

  • 07.03.01.M1 Political Campaign Events and Partisan Political Activities in Facilities Under the Control of Texas A&M University

08 Civil Right Protections and Compliance

  • 08.01.01.M1 Civil Rights Compliance
  • (SAP) 08.01.01.M1.01 Investigation and Resolution of Allegations of Discrimination, Harassment, Retaliation, and/or Complicity Against Students, Employees, and Third Parties
  • (SAP) 08.01.02.M0.01 Reasonable Accommodation Requests under the Americans with Disabilities Act (ADA) and Other Applicable State and Federal Laws
  • 08.01.02.M0.02 Service Animals, Emotional Support Animals, and Other Animals on Campus
  • 08.99.99.M1 Expressive Activity on Campus

09 Litigation and Administration

  • (SAP) 09.02.01.M0.01 Official Messaging
  • (SAP) 09.02.99.M0.01 Procedures to Establish a University Recognized Faculty or Staff Group
  • (SAP) 09.02.99.M0.02 Commercial Filming, Videotaping and Photography
  • (SAP) 09.02.99.M0.03 University Intellectual Property Use & Licensing
  • (SAP) 09.04.99.M0.01 Tort Claims

11 Centers, Degrees and Programs

  • (SAP) 11.02.99.M0.01 Centers and Institutes
  • 11.03.99.M1 Definition of a Credit Hour
  • 11.07.99.M1 Awarding Honorary Doctorate Degrees
  • 11.08.99.M1 Award of Posthumous Degrees
  • (SAP) 11.99.99.M0.01 Curricular Processes
  • (SAP) 11.99.99.M0.02 Substantive Change
  • (SAP) 11.99.99.M0.03 Continuing Education Activities Conducted by the University

12 Faculty

  • 12.01.99.M1 University Statement on Academic Freedom, Responsibility, Tenure and Promotion
  • (SAP) 12.01.99.M1.01 Appointment, Evaluation, and Reappointment of Endowed Position Holders
  • 12.03.99.M1 Faculty Teaching Workload Reporting
  • (SAP) 12.06.99.M0.01 Post-Tenure Review
  • (SAP) 12.99.99.M0.01 Faculty Grievances Procedures not Concerning Questions of Tenure, Dismissal or Constitutional Rights
  • (SAP) 12.99.99.M0.02 Faculty Participation in the Selection, Evaluation, and Retention of Deans
  • (SAP) 12.99.99.M0.03 Faculty Participation in the Selection, Evaluation, and Retention of Department Heads
  • (SAP) 12.99.99.M0.04 Faculty Employment Practices
  • (SAP) 12.99.99.M0.05 Faculty Participation in the Selection, Evaluation, and Retention of Provost and Vice President for Academic Affairs

13 Students

  • (SAP) 13.02.99.M0.01 Student Records
  • (SAP) 13.03.99.M0.01 Centralization of All Student Loan Funds Within the University
  • (SAP) 13.03.99.M0.02 Scholarships & Financial Aid
  • (SAP) 13.03.99.M0.03 Non-resident Tuition Waiver for Competitive Scholarship Recipients
  • (SAP) 13.03.99.M0.04 Scholarships and Awards Program Coordination
  • 13.04.99.M1 Student Travel
  • (SAP) 13.04.99.M1.01 Student Travel Procedures
  • 13.99.99.M1 Career Center

15 Research Programs

  • (SAP) 15.01.01.M0.01 Administration of Sponsored Agreements
  • (SAP) 15.01.01.M1.02 Residual Balances from Fixed Price Sponsored Agreements
  • (SAP) 15.01.01.M1.03 Cost-Sharing Procedures
  • 15.01.01.M5 Preparation, Review and Submission of Sponsored Project Proposals
  • (SAP) 15.01.01.M5.01 Principal Investigator Eligibility on Sponsored Agreements
  • 15.01.03.M1 Financial Conflicts of Interest in Sponsored Research
  • (SAP) 15.01.04.M0.01 Time and Effort Reporting
  • (SAP) 15.02.99.M0.01 Technology Control Guidelines at TAMUQ
  • 15.02.99.M1 Export Controls Program Management
  • (SAP) 15.02.99.M1.01 Export Control Screening of Personnel Actions & Request for Authorization for all Visitor Types at TAMUQ
  • 15.99.01.M1 Human Subjects in Research
  • (SAP) 15.99.01.M1.01 Institutional Conflict of Interest in Human Subjects Research
  • 15.99.03.M1 Ethics in Research, Scholarship, and Creative Work
  • (SAP) 15.99.03.M1.03 Responsible Stewardship of Research Data
  • 15.99.06.M1 Use of Biohazardous Materials and Dual Use Research of Concern
  • 15.99.07.M1 Use of Vertebrate Animals
  • (SAP) 15.99.99.M0.01 Visiting Scholars Not Involved in an Employer/Employee Relationship with Texas A&M University
  • (SAP) 15.99.99.M0.02 Conflict of Commitment
  • (SAP) 15.99.99.M0.03 Precursor Chemicals and Specific Laboratory Apparatus
  • (SAP) 15.99.99.M0.04 Responsible Conduct of Research

16 HIPAA Compliance

  • (SAP) 16.99.99.M0.01 Designation as a Hybrid Entity
  • (SAP) 16.99.99.M0.02 Business Associates Agreement
  • (SAP) 16.99.99.M0.03 HIPAA Training
  • (SAP) 16.99.99.M0.04 HIPAA Compliance and Fundraising and Marketing Activities
  • (SAP) 16.99.99.M0.05 Operational Audits and Risk Analysis
  • (SAP) 16.99.99.M0.06 HIPAA Accounting of Disclosures
  • (SAP) 16.99.99.M0.07 Notice of Privacy Practices
  • (SAP) 16.99.99.M0.08 Minimum Use Necessary
  • (SAP) 16.99.99.M0.09 Authorization for the Release of Protected Health Information
  • (SAP) 16.99.99.M0.10 Patient Access to Protected Health Information
  • (SAP) 16.99.99.M0.11 Request for Protected Health Information
  • (SAP) 16.99.99.M0.12 Patient Request to Amend Protected Health Information
  • (SAP) 16.99.99.M0.13 Privacy Complaints and Investigations Process
  • (SAP) 16.99.99.M0.14 Personal Representative
  • (SAP) 16.99.99.M0.15 Breach or Unauthorized Disclosure of Protected Health Information
  • (SAP) 16.99.99.M0.16 Data Use Agreement

17 Intellectual Property

  • (SAP) 17.01.07.M0.01 Intellectual Property Management and Commercialization
  • (SAP) 17.02.02.M0.02 Technology Mediated Materials and Instruction
  • (SAP) 17.02.02.M1.01 Procedures for Technology Mediated Instruction Material

18 Athletics

21 General Finance

  • (SAP) 21.01.01.M0.01 Accounting Procedures for Departmental Fiscal Record Keeping
  • (SAP) 21.01.03.M0.01 Guidelines for the Use of Temporary Working Funds for Student Programs Conducted Outside the United States
  • (SAP) 21.01.03.M0.02 Foreign Travel
  • (SAP) 21.01.05.M0.01 University Service Departments
  • (SAP) 21.01.07.M0.01 Withdrawal of Agency Funds
  • (SAP) 21.01.08.M0.01 University-Owned Motor Vehicles
  • (SAP) 21.05.01.M0.01 Gifts, Grants, Loans, and Bequests
  • (SAP) 21.05.01.M0.02 Low-Threshold Contributions less than $250
  • 21.99.04.M1 Lost,Found, Stolen or Abandoned Property
  • (SAP) 21.99.09.M0.01 Temporary Tent or Canopy Installation on Campus
  • (SAP) 21.99.09.M0.02 Sales, Solicitations and Commercial Advertising Via University Department or Organization Web Pages and E-Mail
  • (SAP) 21.99.09.M0.03 Access to University Property for Sales and Solicitations
  • (SAP) 21.99.99.M0.01 Electronic and Digital Signatures

22 Asset Management

23 Debt Management

  • (SAP) 23.02.02.M0.01 Reserve Requirements

24 Risk Management

  • (SAP) 24.01.01.M0.02 Visitors in Hazardous Areas
  • (SAP) 24.01.01.M0.03 Van Safety Procedures
  • 24.01.01.M2 Hazard Communication
  • 24.01.01.M3 Hazard Chemical Waste Management
  • 24.01.01.M4 Environmental Health and Safety Programs
  • (SAP) 24.01.01.M4.01 Bloodborne Pathogens Exposure Control
  • (SAP) 24.01.01.M4.02 Food Safety and Sanitation
  • (SAP) 24.01.01.M4.04 Laboratory Decommissioning Procedure
  • 24.01.01.M5 Radiological Safety
  • 24.01.01.M7 Fire and Life Safety Compliance
  • (SAP) 24.01.01.M7.01 Use of Pyrotechnics, Flame Effects, and Laser Light Shows
  • (SAP) 24.01.01.M7.02 Restrictions on Candles
  • (SAP) 24.01.01.M7.03 Safe Use of Outdoor Fires
  • (SAP) 24.01.01.M7.04 Crowd Manager Program
  • 24.01.06.M1 Campus Programs for Minors
  • (SAP) 24.01.07.M0.01 Unmanned Aircraft Systems (UAS)
  • (SAP) 24.99.99.M0.01 University Utility Locate Procedure
  • (SAP) 24.99.99.M0.02 External Client Events
  • (SAP) 24.99.99.M0.03 Stormwater Management and Protection

25 Expenditure of Funds

  • 25.06.01.M1 Historically Underutilized Business (HUB) Program
  • (SAP) 25.06.01.M1.01 Historically Underutilized Business
  • (SAP) 25.07.01.M1.01 President''s Delegation of Authority for Contract Administration
  • (SAP) 25.07.03.M0.04 Energy Risk Management Program
  • 25.07.99.M1 Contract Administration
  • (SAP) 25.99.09.M0.01 Communication Allowances
  • (SAP) 25.99.99.M0.03 Procedures to Report Personal Use of University Sponsored Event Tickets Purchased with University Funds

26 Tuition and Fees

  • (SAP) 26.01.01.M0.01 Procedures for Field Trip Fee Approval and Collection

27 Financial Planning and Budgeting

28 Auxiliary Enterprise, Privatization, etc.

29 Information Resources

  • (SAP) 29.01.03.M0.01 Information Resources - Security of Electronic Information Resources
  • (SAP) 29.01.03.M0.02 Information Resources - Acceptable Use
  • (SAP) 29.01.03.M0.03 Exceptions from Required Risk Mitigation Measures
  • (SAP) 29.01.03.M0.04 Information Resources - Enterprise IT Services
  • (SAP) 29.01.03.M0.05 Information Resources - Enterprise Data Centers
  • (SAP) 29.01.03.M0.06 Information Resources - Audiovisual Surveillance
  • (SAP) 29.01.03.M0.07 Information Resources - Enterprise Email Services
  • (SAP) 29.01.03.M0.08 Information Resources - Network Access
  • (SAP) 29.01.03.M0.09 Information Resources - Privacy
  • (SAP) 29.01.03.M0.11 Information Resources - Project Management
  • (SAP) 29.01.03.M0.13 Information Resources - Cloud Computing Services
  • (SAP) 29.01.04.M0.02 Accessibility of Electronic and Information Resources
  • (SAP) 29.01.04.M1.01 Web Accessibility and Usability Procedures (including Linking and Indexing)

31 Compensation and Benefits

  • 31.01.01.M7 Employee Compensation Administration
  • (SAP) 31.01.01.M7.01 Salary Increases not Awarded Through the Budget Cycle
  • (SAP) 31.01.01.M7.04 Hiring Salary Adjustments
  • (SAP) 31.01.01.M7.05 Job-Related Skill Enhancement Pay
  • (SAP) 31.01.01.M7.06 Temporary Salary Increases
  • 31.01.08.M1 Merit Salary Increases
  • (SAP) 31.01.99.M0.01 Taxation of Special Payments and Awards to Employees
  • (SAP) 31.01.99.M0.02 Supplemental Compensation and Dual Employment
  • (SAP) 31.01.99.M0.03 Relocation Allowance for Staff and Faculty Equivalent Positions
  • (SAP) 31.02.13.M0.01 Wellness Release Time and Programs
  • 31.05.01.M1 Faculty Consulting and/or External Professional Employment
  • 31.08.01.M1 Staff Emeritus Status
  • 31.08.01.M2 Faculty Emeritus Status

32 Employee Relations

  • (SAP) 32.01.99.M0.01 Complaint Procedures for Electronic Information Resources
  • (SAP) 32.02.02.M0.03 Employees Not Eligible for Rehire Designation

33 Employment, Standards of Conduct

  • (SAP) 33.06.01.M0.01 Alternate Work Location for Non-Faculty Employees
  • (SAP) 33.06.01.M0.02 Alternate Work Location - Faculty
  • (SAP) 33.99.03.M0.01 Performance Management and Review Procedure for Non-Faculty Employees
  • (SAP) 33.99.09.M0.01 Employment of Foreign Nationals
  • (SAP) 33.99.12.M0.01 Employee Identification Cards
  • 33.99.14.M1 Criminal History Record Information - Employees and Candidates for Employment
  • (SAP) 33.99.14.M1.01 Criminal History Record Information - Non-faculty Employees and Applicants
  • (SAP) 33.99.14.M1.02 Criminal History Record Information - Current Faculty and Faculty Applicants
  • (SAP) 33.99.15.M0.01 Reduction in Force for Non-Faculty Employees

34 Safety of Employees and Students

  • 34.02.01.M1 Substance Abuse Prevention
  • 34.02.01.M2 Substance Abuse Prevention for DOT-Regulated Employees
  • (SAP) 34.02.99.M2.01 Post-Accident Testing Instructions
  • (SAP) 34.03.99.M0.01 Alcoholic Beverages
  • 34.05.99.M1 Smoking and Tobacco Use
  • (SAP) 34.06.01.M0.01 Purposes and Services of the University Police Department
  • 34.06.02.M1 Carrying Concealed Handguns on Campus
  • (SAP) 34.06.02.M1.01 Procedures for Implementation of Campus Carry
  • (SAP) 34.07.01.M0.01 Reselling of Tickets on Campus
  • (SAP) 34.07.99.M0.01 Prevention of Workplace Violence, Threats of Violence, and Response to Trauma
  • (SAP) 34.07.99.M0.02 Bomb Threat Procedures
  • (SAP) 34.99.99.M0.01 Slow Moving Vehicles
  • (SAP) 34.99.99.M0.02 Access Control at Texas A&M University at Galveston

41 Real Estate Management

  • (SAP) 41.01.01.M0.01 Space & Land Use Management
  • (SAP) 41.01.99.M0.01 Use of Scooters, Skateboards, Roller Skates, Rollerblades and Other Wheeled Forms of Transportation
  • (SAP) 41.99.99.M0.02 Building Emergency Coordinators at Texas A&M University at Galveston

51 Facilities Planning and Construction

  • (SAP) 51.04.99.M0.01 Radio Antenna Installation on Campus Procedures
  • (SAP) 51.05.99.M0.01 Visual Art
  • (SAP) 51.06.99.M0.01 Naming of Buildings & Other Entities
  • (SAP) 51.99.99.M0.02 Campus Signage

60 Relationships with Financial Support Organizations

61 Information and Communications

  • (SAP) 61.99.01.M0.01 Records Management
  • (SAP) 61.99.99.M0.03 Communication with Students by Text/SMS Messages
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