How does the numbering system work?
The numbering system for System Policies, System Regulations, University Rules and University Standard Administrative Procedures (SAPs) has been designed to simplify references to each document.
System Policies have four-digit numbers. The first two digits refer to the subject area (e.g. 01-governance). The second two digits identify the sequential number of the System Policy within that subject area (e.g. 01.01 Score and Authority of policies).
System Regulations have six digit numbers. The first four numbers indicate the System Policy which the System Regulation supplements, the last two digits indicate the sequential number of the System Regulation (e.g. 01.01.01 Development and Publication of Rules and Regulations).
University Rules have six digits followed by an alphabetic character and a numeric digit. The first six digits identify which System Policies and System Regulations that are supplemented by the University Rule (e.g. 01.01.01.M1 Development and Approval of Texas A&M University Rules). The following alphabetic characters will identify the component parts associated with each rule:
- M - Texas A&M University
- Q - Texas A&M University - Qatar
- G - Texas A&M University - Galveston
System Regulations that do not have a specific controlling System Policy, are to be numbered as follows:
- 01.99.01 (first two digits denote the general subject and the second two digits of "99" denote the absence of a specific controlling System Policy).
University Rules that do not have a specific controlling System Policy or System Regulation are numbered as follows:
- 01.99.99.M1 (first two digits denote the general subject, the second two digits of "99" denote the absence of a specific controlling System Policy, and the third two digits of "99" denote the absence of a System Regulation).
University SAPs are numbered to correspond with University Rules. SAPs have six numeric digits, an alphabetical character and a numeric digit plus two numeric digits (for purpose of this example we use a number sequence that corresponds with the above examples; however, there is not a SAP which actually occupies this number 01.01.01.M1.01).
University SAPs that do not have a specific controlling University Rule are numbered as follows:
- 01.01.01.M0.01 (first two digits denote the general subject, the second two digits denote the controlling System Policy, the third two digits denote the controlling System Regulation, and the fourth two digits "M0" denote the absence of a University Rule).
Forms are sorted in accordance with the corresponding rule number and are offered in different file formats to allow the user flexibility. Forms are available in Adobe (.pdf), Word Perfect (.wpd), and/or Microsoft Word (.doc) formats. Some are offered in more than one version.
All University Rules and SAPs have one or more links to assist in navigation. The links direct the user to one of the following items: a System Policy, System Regulation, University Rule or SAP associated with the University Rule or SAP, related material, and the website of the responsible office.